Reminders about using leave

Thursday, January 19, 2023

At the beginning each new calendar year, leave-earning employees should be aware of how they can use their leave. As a reminder, the special COVID-19 leave provision that allowed for the interchangeability of leave ended Dec. 31, 2021. 

Sick Leave

Sick Leave may be used for illness or injury, medical appointments, temporary disability due to childbirth, to care for a member of immediate family, death in immediate family, donations to a member of the immediate family who is an approved voluntary shared leave recipient and adoption of a child (limited to a maximum of 30 days for each parent).

To use Sick Leave with supervisor approval, make a request in Kronos WFR under the category SICK.

More information on Sick Leave can be found on the Office of State Human Resources website. 

Vacation Leave

Vacation Leave may be used with supervisor approval for vacation, other periods of absence for personal reasons, absences due to adverse weather conditions, personal illness (in lieu of sick leave), illness in the immediate family, donations to an employee who is an approved voluntary shared leave recipient and time lost for late reporting (however, deductions should be made from the employee’s pay where excessive tardiness or absenteeism occurs).

To use Vacation Leave, make a request in Kronos WFR under the category VACATION.

More information on Vacation Leave can be found on the Office of State Human Resources website.

Community Service Leave

In recognition of the state’s diverse needs for volunteers to support schools, communities, citizens and nonprofit organizations while recognizing the commitment of University employees to engage in volunteer service, UNC Charlotte offers eligible employees paid Community Service Leave each year.

Employees must enter their Community Service Leave requests in Kronos WFR. When requesting the leave, you are required to include the following information in the comment section: 

  • Name of the school or organization and indication if it is a 501(c)3 agency or eligible human service organization
  • Type of service/participation (i.e. meeting with your child's teacher, servicing food at the soup kitchen)

Employees must provide supporting documentation to their supervisor if requested. Supervisors should review and approve/deny requests based on the information provided and University Policy, consulting with the Benefits Office as needed.

Eligible activities include:

  • Attending a conference with your child’s teacher
  • Volunteering for a non-athletic school activity or function
  • Serving with no pay inside a polling facility
  • Working in a soup kitchen or homeless shelter
  • Volunteering to provide service at an approved 501(c)3 agency or eligible human service organization (ex. Habitat for Humanity and American Cancer Society)
  • Disaster relief with a recognized eligible organization (ex. American Red Cross)
  • Attending your child’s K-12 graduation ceremony

Ineligible activities include:

  • Eating lunch with your child or grandchild
  • Selling tickets or concessions at an athletic event
  • Fundraising, campaigning or accepting pay for work for a political cause
  • Fundraising or activities designated to actively promote religious beliefs
  • Playing in a golf tournament or attending a luncheon
  • Disaster relief with private industry (ex. local grocery store collecting bottles of water)
  • Attending your child's college graduation, college tours or move-in
  • Time spent training to be a volunteer
  • Time spent in administrative duties such as attending organization meetings, electing officials or attending social events sponsored by an organization

More information about the Community Service Leave Policy can be found on the Office of Human Resources website

Personal Observance Leave

In recognition and celebration of a diverse workforce, UNC Charlotte offers eight hours of Personal Observance Leave for eligible full-time employees (pro-rated for part-time employees). This leave is designed for leave-earning employees to use on a day of significance, including days of cultural, religious or personal observation. The total amount of Personal Observance Leave allotted to an employee must be used on a single work shift.

Supervisor approval is required in advance of using this leave, but employees do not need to provide a reason for using this leave. As with other forms of leave, employees should request use of leave at least two weeks before the leave is needed unless such notice is impractical.

To use Personal Observance Leave with supervisor approval, make a request in Kronos WFR under the category PERSONAL OBSERVANCE DAY.

COVID Booster Levae

UNC Charlotte encouraged employees to receive their booster with an additional eight hours of paid leave, prorated for part-time employees. Eligible employees who received and submitted documentation of their first booster on or before Aug. 31, 2022, received the leave. The leave may be used for any reason, but must be used by March 31, 2023, or it will be forfeited. Employees may use this leave, with supervisor approval, by making a request in Kronos under the category of "COVID Booster." More information is available on the Human Resources website.